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ST3 Appraisal – Information for Trainers

The ST3 appraisal discussion is designed to help trainees become familiar with the appraisal process, feel confident in preparing for their first post-training appraisal, and understand what evidence is required. 

 

Timing of the Appraisal 

This discussion should take place after the ARCP panel has reviewed the ST3 portfolio and before CCT. It is conducted as a tutorial between the ST3 and their GP trainer. 

 

Preparation 

Before the meeting, the ST3 should visit the NIMDTA Appraisal Website to review the relevant appraisal forms and guidance. Particular focus should be given to Forms 1–3, which should be completed with input from the trainer. 

 

Content of Appraisal 

During the meeting, the trainer will explain the purpose of the appraisal and guide the trainee through the following forms: 

  • Forms 1–3 
  • Probity and Health declarations 
  • CP2a 
  • Independent Clinical Practitioner (ICP) 
  • Form 4 and the Personal Development Plan (PDP) 

Examples of these forms are available on the appraisal website. Trainers may also share anonymised examples from their own appraisals to aid understanding. 

 

Professional Development Discussion 

The session should include a conversation about: 

  • Continuing Professional Development (CPD) activities 
  • Significant Event Analysis 
  • Quality Improvement activities 

These discussions should be tailored to the ST3’s future career plans, such as becoming a partner, sessional GP, or working in out-of-hours services. 

 

Personal Development Plan (PDP) 

The trainer and ST3 should agree on a PDP, which will likely align with the PDP in the trainee’s e-portfolio. This should be recorded on the PDP grid and shared with the ST3. The trainee should also send a copy to the NIMDTA appraisal team to support future training initiatives. The PDP may be anonymised before submission. 

 

Documentation 

  • The trainer should record an Educator Note in the e-portfolio confirming the appraisal discussion took place. 
  • The ST3 should complete a Reflective Learning Log Entry summarising their appraisal experience.