Documentation and Guidance

The appraisal documents are used to either prepare for, or act as a basis for discussion at appraisal. Your appraiser can advise you on the completion of these and the most suitable supplementary information to be attached. In all cases you should ensure that you forward all completed documents to your appraiser at least two weeks before your the date of your appraisal.

  • Distance Appraisal Protocol
  • Appraisee Guidance
  • Appraisal Process in a Nutshell – Guidance for appraises
  • Local guidance relating to CPD and SEA requirements for appraisal in NI – November 2016
  • CPD Guidance Framework for Appraisers and Appraisees (Academy of Royal Colleges)
  • PDP Guidance summary flow chartPlease bring with you to your appraisal an outline PDP for the next year.
  • Appraisee Template for PCF Reflection:  If you have completed Patient Colleague Feedback in this appraisal cycle, this template can be used to document reflection on the feedback.
  • Appraisal Forms (Forms 1 to 6)These forms reflect the GMP Framework for appraisal and revalidation and, as such, are the preferred documents to be used for your appraisal.  Guidance on the completion of form 3 of these new forms is included below.  Please note, these forms must be sent to your Appraiser 4 weeks before your appraisal.  All forms must be typed – handwritten forms will not be accepted.
  • Form CP (2A)
  • Guidance for the Completion of CP2A Form
  • Letter from Responsible Officer regarding CP2a
  • Form 3 Guidance
  • Forms 1-3 – worked example for guidance
  • Form 6
  • Probity Form
  • Health Declaration Form
  • Independent Clinical Post Form.This form is used for roles outside GMS where you have no supervisor or employer e.g. working in clinical areas for whom they have no supervisor or employer such as Botox and voluntary work for sports teams etc. This form should be used if you undertake this kind of work. It is essentially a self-declaration but includes reflection. This area should be included in the appraisal and highlighted on the form 6 Please retain these forms following your appraisal; the appraisal team at NIMDTA do not require a copy.
    • No information presented (this will be acceptable for many of the categories in some years)
    • Making progress/Needs further work (the information is partially complete or needs refining)
    • Acceptable (i.e. meets or exceeds revalidation requirements)
      Quality Indicators
      The Quality Indicators Table has been produced to aid doctors, appraisers and Responsible Officers in the collection of information under the GMC’s supporting information framework.Revalidation is intended to be a five year process and it is unlikely that every section of supporting information will be complete for every appraisal.This table is guidance only and may be used if there are areas of doubt over information being suitable to support a positive revalidation recommendation.Each of the six types of supporting information has been further broken down – this reflects the descriptions of the supporting evidence on the GMC website.The supporting information provided will be examined and three criteria will need to be met:-
      • Is it enough?
      • Is it timely (within the five year cycle)?
      • Is it of sufficient quality to demonstrate the activity?

      In order to ensure that the appraisal process remains developmental and supportive, decisions made about the supporting material should be by agreement between the appraiser and the doctor. This agreement should take the form of three outcomes:-

  • Management of Appraiser Slots

  • Leicester Statement – Evidence for Medical Appraisal (Produced by the National Association of Primary Care Educators and the Clinical Governance Support Team. There are some elements of it which may assist you in preparing for your appraisal).[/expand]