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Human Resource Support

The HR Team performs a range of key functions contributing to the work of the Agency. These functions include:

  • Co-ordination of Medical Recruitment and Selection Processes in line with local and national policy
  • Management of General Practice junior doctors payroll processing.
  • Provision of Pre-employment checks for Junior Doctors and Dentists recruited to Training Programmes in Northern Ireland
  • Sponsorship of Junior Doctors and Dentists recruited to Training Programmes in Northern Ireland
  • NIMDTA HR Strategy
  • NIMDTA HR Policies and screening
  • NIMDTA Staff Induction
  • NIMDTA Staff Appraisal
  • NMDTA Learning and Development
  • NIMDTA Section 75 Equality Scheme
  • NIMDTA Fair Employment Monitoring
  • NIMDTA Staff Absence
  • NIMDTA Staff Well Being

Working for Us

The Agency offers a wide range of benefits and HR policies to underpin the value it places upon its staff.

The Agency offers attractive terms and conditions of service, including a flexi-time scheme, special leave and annual leave in excess of the statutory entitlements.  Details of full terms and conditions of service are available below:

Current AfC Payscales

Staff Handbook
Educators Handbook

Childcare Vouchers are a cost-saving benefit, available to all working parents.

It is a way for parents to sacrifice part of their salary to contribute towards their childcare costs. Vouchers up to a value of £55 per week are exempt from Tax and National Insurance Contributions so offer potential savings for working parents who use them to pay for registered childcare.

The Agency’s childcare vouchers scheme is administered through Employers for Childcare.

A free independent confidential counselling service is available to help staff cope with any difficulties that may be affecting their working lives or personal lives.

The current service includes access to a confidential free phone helpline available 24 hours a day, 365 days a year.

Employees can also avail of a number of counselling sessions.

All Agency employees have access to the confidential and impartial services of a team of occupational health professionals.

The service is committed to promoting the health and wellbeing of all employees and offers a wide range of services including pre-employment screening, health surveillance, sickness absence assessments and rehabilitation programmes.

The HSC pension scheme is an important and valuable benefit.

Membership is voluntary, but as a member of the scheme you get an excellent package of benefits.

Further information may be obtained from the HSC Pension Service Website

The Agency offers flexible working conditions, enabling employees to meet competing priorities and interests at different stages in their careers to be able to achieve a better work life balance.

We offer special leave for caring, maternity / paternity, adoption, bereavement and public service. Many of the Agency’s special leave provisions extend beyond the basic legislative requirements.

To support the health and wellbeing of employees, NIMDTA has allocated one hour a week over lunch time for staff to participate in leisure activities such as 5 aside football, walking etc.  Health and well-being activities are also being organised on a monthly basis to cover topics such as relaxation techniques, health assessments and stress management.

All NIMDTA staff employed under Agenda for Change terms and conditions participate in an annual appraisal with their line manager based upon the NHS Knowledge and Skills Framework.  This provides an opportunity for staff to review their personal contribution, both in terms of their own development needs and their progress against objectives.

All trainee doctors and dentists will require a pre-placement health assessment (PPHA) prior to taking up their first post with the Northern Ireland Deanery.

Trainees will normally only be required to have one PPHA check on entry to the health service in NI as a doctor or dentist in training. However, if there is a break in training at the Northern Ireland Deanery or a period of out of programme (OOP) an additional assessment will be required.

The Professional Support Department will contact all trainees who are required to complete a PPHA by email and will also advise which OH department they should submit their paperwork to.

Documentation Required:

The following forms must be downloaded and returned (in either PDF or word format) with the additional documentation as detailed on the Immunisation and Screening Checklist for PPHA


Regional HSC Pre-Placement Health Questionnaire


TB Pre-Placement Screening Form


Consent Form NIMDTA Sharing Information


PPHA Supplementary Questionnaire (Required for assessments to be completed by BHSCT Occupational Health Department only)

HCN Details Form (Required for assessments to be completed by SHSCT Occupational Health Department only)


You will also be required to provide evidence of your vaccination history when completing the PPHA, please ensure you have this information readily available in order to expedite the process.  Vaccination details may be obtained from GP Practices, OH Departments or Student Occupational Health Providers.  Please note it can take up to 4 weeks for some organisations to provide this information on request.

If you require an appointment the relevant Occupational Health Department will be in contact with you in due course with details of the appointment.

Please ensure that you also read the ‘TB Professional Responsibility’ form.

For further information about the PPHA process, please download the Frequently Asked Questions

PPHA Contact Email Addresses

The Professional Support department will confirm which OH department you need to forward your documentation to. The email addresses are as follows:



South Eastern


Western – Altnagelvin

Western - SWAH

Data Privacy

The following documents outline how NIMDTA and occupational health will process, store and share your personal information.

Occupational Health Privacy Notice
Information Sharing Policy
If you have any queries in relation to these documents, contact us at

All trainees appointed to medical or dental posts must have an Enhanced Disclosure completed prior to taking up their post, as they will be working in a role providing services to or having close and regular supervision of children and vulnerable adults. An enhanced check discloses an individual’s full criminal record including:
  • Spent and unspent convictions from the Police National Computer
  • Cautions, informed warnings and other non-court disposals from the Police National Computer
  • Information held by the Disclosure and Barring Service (for positions in regulated activity, which includes healthcare, e.g. working as a doctor or dentist).
  • Information held by the police that is relevant to the role applied for.

Some old and minor convictions and non-court disposals on a criminal record may be filtered. Fixed penalty tickets or parking fines will not be included in an enhanced check. The Disclosure and Barring Service maintains to barred lists, people who are unsuitable for working with children and people who are unsuitable for working with vulnerable adults. People on these lists are barred from regulated activity with children and vulnerable adults.  It is a criminal offence for someone on these lists to work or apply to work in regulated activity. NIMDTA will only seek Disclosure Information after a candidate has accepted a provisional offer of employment.

Trainees will be emailed a link and pin number to access the AccessNI online application system and asked to complete the application.  Trainees will also be required to supply three pieces of identification to facilitate the Access NI check as detailed on the list of Valid Identity Documents. This information will complement employment current checks and will only be used for the specific purpose for which it was requested, i.e. making a recruitment decision.  Certificates containing conviction information will be reviewed by the Doctors & Dentists Review Group within NIMDTA..  If information has not been declared during the recruitment process further action may be required. For further information, please download the following documents:

Policy on Disclosure Information

Policy on Recruitment of Ex-offenders

AccessNI Code of Practice

AccessNI Privacy Statement