Specialty Recruitment

Welcome to the Specialty Recruitment pages of the NIMDTA website.

From 6 October 2019, all medical practitioners have been added to the Shortage Occupation List in the UK. This means that medical practitioners are exempt from the Resident Labour Market Test (RLMT) when applying to foundation and specialty training programmes, with the exception of Public Health, subject to eligibility.

2021 Specialty Recruitment Update 080121

New Recruitment FAQs

Recruitment Opportunities

February 2022 NI Vacancies

February 2022 – NIMDTA Application Window 10am Wed 8 Sep 2021 – 4pm Wed 22 Sep 2021


*Northern Ireland is planning to perform recruitment as outlined in the table above.  If a point is reached where online interviews are no longer manageable due to the ongoing pandemic, appointability may be determined based on scores awarded at shortlisting.  This will either be based on MSRA scores or Self-Assessment scores.

Specialty

Level

Number of vacancies

Lead Recruiter

Shortlisting process

Interview Dates

How to Apply

Cardiology

LAT3

1+

NIMDTA

Self-Assessment – Interview capacity of 10

Tue 23 Nov 21

Oriel

Chemical Pathology

LAT3

1

NIMDTA

Self-Assessment – Interview capacity of 10

Wed 10 Nov 21

Oriel

Combined Infection

LAT3

1+

NIMDTA

Self-Assessment – Interview capacity of 10

Wed 1 Dec 21

Oriel

Gastroenterology

LAT3

1+

NIMDTA

Self-Assessment – Interview capacity of 10

Tue 30 Nov 21

Oriel

Geriatrics

LAT3

1+

NIMDTA

Self-Assessment – Interview capacity of 10

Thur 11 Nov 21

Oriel

Haematology

LAT3

1+

NIMDTA

Self-Assessment – Interview capacity of 10

Thur 25 Nov 21

Oriel

Immunology

LAT3

1

NIMDTA

Self-Assessment – Interview capacity of 10

Mon 15 Nov 21

Oriel

Neurology

LAT3

1+

NIMDTA

Self-Assessment – Interview capacity of 10

TBC

Oriel

Rehabilitation Medicine

LAT3

1

NIMDTA

Self-Assessment – Interview capacity of 10

Wed 24 Nov 21

Oriel

Rheumatology

LAT3

1+

NIMDTA

Self-Assessment – Interview capacity of 10

TBC

Oriel

Paediatrics

LAT2

1+

NIMDTA

Self-Assessment – Interview capacity of 10

TBC

Oriel

Fetal Maternity Medicine Sub-Specialty

ST6

1

NIMDTA

Shortlisting based on the person specification

TBC

Oriel

The majority of interviews are expected to be held within the period Monday 8 November to Friday 3 December 2021.

Applicants Guide

The Applicant Handbook for posts commencing August 2021 is available below:

Applicants Handbook 2021

It is important that all applicants read this guide as it contains all the information that applicants will require regarding this Recruitment process.

SPECIFIC ARRANGEMENTS IN NORTHERN IRELAND: Please note that Flexibility in Deployment of Trainees is applicable only to England, Scotland and Wales. Northern Ireland has separate arrangements for management of requests for Special Circumstances. Further information is available via email to Recruitmentconfidential.NIMDTA@hscni.net Facilitated Placements will not take place in Northern Ireland for August 2018 in any specialty process.

Deferral of Posts: Deferral for non-statutory reasons within the GP Process will not be facilitated in Northern Ireland.

Competition Ratios
Self-Assessment

A number of the recruiting specialties are using validated self-assessment to shortlist candidates. The method of shortlisting is detailed for all specialties in the vacancy tables above. Where self-assessment is being used candidates are asked to read and follow the guidelines below:

1. All Candidates MUST upload evidence for ALL self-assessment domains at time of application.
2. All Evidence MUST be uploaded in PDF FORMAT.
3. You MUST upload an index page before completing the self-assessment. The index should detail the evidence you have provided for each domain, to help the validators navigate through your evidence. This document MUST be named 00Index.pdf. A blank index template can be downloaded from the document library for the respective vacancy. A general template is available here.
4. Please combine evidence for each domain into ONE pdf per domain in the order listed within your index document. Each Domain should then be labelled accordingly (ie. 01Quals)
5. If it is not possible for you to combine documents into one pdf, you will be permitted a max of 5 documents per domain and they should be labelled accordingly (ie, 01a, 01b, etc. in order based on your index page)
6. Please ensure you keep to the naming convention above and DON’T use any non-alphanumeric characters (ie. &*.%$) as this will prevent the transfer of your documents into SharePoint for validation.
7. It is the responsibility of the candidate to ensure uploaded documents FULLY DEMONSTRATE the required evidence based on the rating they have chosen. Failure to do so may result in the score for that domain being reduced. (ie. if you have claimed that you have presented at a national or international meeting, do not expect your slides alone to be accepted as evidence; please also upload confirmation from the conference organisers that your presentation was included in the programme of events.)
8. It is the responsibility of the candidate to ensure uploaded documents are CORRECTLY ORIENTATED AND LEGIBLE. Failure to do so may result that domain being scored zero.
9. ONLY upload documentation directly relevant to your self-assessment. The validating panel cannot be expected to review your entire portfolio. If a candidate is deemed to have uploaded unnecessary documentation that prevents the validation panel from quickly identifying the correct evidence, their application will be rejected.
10. You can only claim on the basis of achievements completed at point of submission of your application.
11. Scores are not adjustable after submission – you cannot amend your self-assessment score after should you have made a mistake on your application form, or gained an achievement after the submission of your application.

Interview Formats

All 2021 interviews will be performed online. HEE managed recruitment will be performed via MS Teams, NIMDTA managed recruitment will be performed via Zoom. The format of interviews differs between specialties. Each interview process will be around 20 minutes per candidate with questions which may assess skills such as communication, clinical judgement, prescribing amongst others. During the interview process, candidates may encounter a lay representative who will be there to ensure the panel is conducting a fair and transparent process.

When you join the interviews you will be admitted into a waiting room until the panel is ready. Once in the interview, you will initially be asked to hold up photographic ID to the camera and then to rotate your camera around your room. The camera sweep is to allow you to show the panel that you are alone in the room, with no personal belongings. Candidates are also advised that they are not to record the interview nor use a virtual background.

For information regarding National Recruitment Processes, please refer to the lead recruiters’ website.

Offers of Appointment

All specialty training offers will be made through Oriel.
Appointments to training programmes or posts will be offered in rank order, based on selection scores.
Not all candidates deemed eligible for appointment by the interview/selection panel will be offered a post as recruitment offices will invite more applicants to interview than posts available.
Following interview and/or assessment, the recruitment office will contact applicants, if successful, with news of an offer. Unsuccessful applicants will receive a message informing them that they have not been successful on this occasion.
Applicants deemed eligible for appointment who rank below the number of vacancies available, could still receive an offer, if offers made to higher ranked candidates are rejected.
Applicants receiving training offers through Oriel will have the option to accept, decline or hold (until the hold deadline) the offer made. Applicants will be given 48 hours (excluding weekends but including bank holidays) from release of the offer to decide whether to accept, reject or hold it.
Offers which are not responded to within the 48 hour deadline will expire and will be offered to another applicant.

Single Transferable Score:  Please note, where a recruitment process is using Single Transferable Score, applicants should be reminded that offers should be accepted with upgrades.

Further information is available via the Applicants Handbook 2021

ID Check Process

Below you will find a list of documents that successful candidates will be asked to present via a Zoom after an offer has been accepted. These are part of the pre-employment check process and are in addition to any documentation required as part of the actual interview process; please check with your Lead Recruiter for any specific interview documentation. 

Document Number of Copies Required Notes
Proof of identity 1 Original Passport
Right to Work 1 Evidence of visa status, including letter from the Home Office, Passport and Residence Permit.
Proof of address  2 Please refer to this link (http://www.nimdta.gov.uk/professional-support/human-resources/access-ni-checks/) for what are acceptable form of Proof of Address required for Access NI Checks.
GMC/GDC Certificate and License to Practice 1 GMC/GDC Certificate or valid registration certificate Candidates must bring a copy of both their original GMC certificate and their renewal letter which can be obtained from the online register.
National Insurance Number 1 Accompanying evidence is not required; however please ensure you are able to confirm your National Insurance Number when asked.
Career Information
Candidate Feedback

The following information will be made available on Oriel:

  • Your score per station
  • Your total score
  • Maximum score available
  • Your appointability and the minimum score required for appointability
  • Your rank and the rank needed to obtain a post

For National Recruitment processes using the digital scoring system, all candidates will receive feedback no later than 7 days after the nationally agreed offers deadline.

Candidates may request feedback by submitting the form below:

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Feedback Form 382.93 KB 152 downloads

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Written feedback, other than the information identified above, is not provided. Verbal feedback is also not provided.

Requests for scoresheets / interview notes will be dealt with under the Subject Access Provisions of the Data Protection Act. For details of how to make a request, please visit our Data Protection and Freedom of Information Page.

Pre-Placement Checks
References
Reference reports are not used for scoring purposes during shortlisting or interview but will be reviewed during the selection process and again prior to confirmation of appointment for successful applicants. The reference process is designed to check the accuracy of your previous employment and training history and to provide assurance of your suitability for employment.  You must provide contact details, including up-to-date e-mail addresses, of three referees who have supervised your clinical training within the past three years. If you are applying to more than one specialty, you may opt to nominate different referees for each specialty. If you have recently had a career break and can not nominate referees from the past three years, then your referees must include your two most recent supervisors.  You should contact your clinical referees in advance to confirm that they are willing to provide a reference and are available and able to do so in the time period required for selection and appointment.  If you are offered, and accept a training programme, your employer will not be able to issue a contract without references.  It is important that applicants confirm referee email addresses prior to completing the application form. Once offers have been accepted, referees will be contacted by email with details of their referee account. It is therefore important that email addresses are and for email accounts that are regularly accessed.
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2018 Reference Form 75.00 KB 200 downloads

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Access NI Checks (Criminal Records Checks)
From 1 April 2015 AccessNI checks will be completed online. Applicants for forthcoming interviews will no longer be required to bring a completed AccessNI form to interview with them; they will however still need to bring the required ID documents (see link for AccessNI page below). On acceptance of an offer, applicants will be emailed with instructions on how to apply for an AccessNI Certificate online.  Please bring the original document and one photocopy of each piece of ID to your document check with you.  Please visit the Access NI page for further information.
Fitness to Practise Declarations
As part of the application process to specialty training, applicants are required to declare any fitness to practise issues to recruitmentconfidential.nimdta@hscni.net. These declarations are held confidentially by the Professional Support Department until the recruitment process is complete. Declarations from successful applicants will be shared with the Trainee Review Group (TRG) to establish if the information provided warrants completion of an individual Transfer of Information (TOI) form. The information will also be forwarded to the Medical Director, Director of Medical Education and Medical HR within each future employing Trust for the duration of the training programme.

Please complete and return the form below to declare any Fitness to Practise issues:

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Fitness to Practse Declaration Form 382.85 KB 25 downloads

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Pre-Placement Health Assessment

NIMDTA co-ordinates pre-placement health assessments on behalf of the employing Trusts. Successful applicants will be unable to commence employment without having completed a satisfactory PPHA and may result in withdrawal of the offer of appointment. It is vitally important that all appointed candidates comply with requests for information either by NIMDTA or the employing Trust. Further information on how this will be carried out will be provided on the NIMDTA website.

Evidence of Advanced Life Support (ALS)
All CT1/ST1 Person Specifications have as one of their eligibility criteria the possession of an ALS certificate. This will be checked pre-employment, and any offer of a training programme will be conditional upon you presenting it to your first employer or the Deanery.
Right to work in the UK
From 6 October 2019, all medical practitioners have been added to the Shortage Occupation List in the UK. This means that all medical practitioners are exempt from the Resident Labour Market Test (RLMT) and can apply for any specialty in any recruitment round, subject to eligibility.
Applicants to Public Health will still be subject to the RLMT.

Home Office Requirements

• Criminal Records Certificates
The Home Office requires those applying to come to the UK as a Tier 2 doctor or dentist in training, and their adult dependants, to produce a criminal record certificate from any country in which they have been resident for 12 months or more, consecutively or cumulatively, in the previous 10 years, aged 18 or over.

As it can take some time to obtain a criminal record certificate, applicants should begin the process of seeking certificates, if required, at the earliest opportunity.  Further information is available from page 11 of the Applicants Handbook available from the Oriel Resource Bank.

• Maintenance
Public bodies cannot offer to certify maintenance on the Certificate of Sponsorship (CoS). If applicants are successful in being appointed to a training programme in the UK, and require Tier 2 sponsorship, they will be required to provide evidence of maintenance (funds) to the Home Office when they make their visa application.
Full guidance can be found at: https://www.gov.uk/government/publications/guidance-on-application-for-uk-visa-as-tier-2-worker

Evidence of immigration status would be a biometric residence card, date stamped passport and/or identity card. All of these documents need to be dated as at or prior to the application closing date.  You will be asked to bring your passport and proof of your immigration status to any interviews or assessments you attend

Further information will be made available via the NIMDTA Immigration page.  

Information for applicants from the EU

You will be aware that the UK is in the process of leaving the European Union. This means freedom of movement will be affected after 31 December 2020. However, the HSC will continue to welcome and value staff and trainees from Europe as it does the whole world.

The UK will have left the European Union on January 31 2021 and we are currently in the transition period until 31 December 2020 during which all EU law will still apply to the UK. EU citizens and their family members will be able to move to the UK until 2021, with the same rights to work and study freely. For EU citizens who live in the UK by 31 December 2020, you are eligible to apply to the EU Settlement Scheme. All EU citizens who have lived in the UK for more than five years continuously will be eligible for ‘settled status’ (equivalent to indefinite leave to remain). If you have lived in the UK for less than five years you will be eligible for ‘pre-settled status’ and can upgrade this to ‘settled status’ when you have been here for five years. More information on the settlement scheme can be found here: https://www.gov.uk/settled-status-eu-citizens-families

The UK is introducing a new points based immigration system from 1 January 2021. If you intend to visit work or study in the UK from 1 January 2021 you can find out more information on what you need to do here https://www.gov.uk/guidance/new-immigration-system-what-you-need-to-know.

Disability Discrimination Act
You will be asked to identify on your application from if you consider yourself disabled as set out in the Disability Discrimination Act (DDA.) You will also be asked to give specific arrangements you require to attend interview if invited. This information WILL NOT be available to short-listing or selection panels.For more information on the DDA please click here.
Guaranteed Interview Scheme
You will be asked to show on your application form if you consider yourself disabled as set out in the Equality Act 2010 and whether you wish to be considered under the Guaranteed Interview Scheme. This information will not be available to short-listing panels. For further information visit: http://www.direct.gov.uk/en/DisabledPeople/RightsAndObligations/index.htm.  Where necessary and possible, reasonable adjustments will be made to facilitate attendance at interview to meet the needs of applicants with disabilities. Applicants will need to ensure that they enter into an early dialogue with the relevant recruiting organisation. Eg NIMDTA, College or other UK Deanery.
Travel Expenses
Please note candidates travel to attend interviews at their own cost. Travel expenses will not be reimbursed by NIMDTA.
Allocation of Placements for Doctors in Training
When you submit an application for specialty training, you are applying for a place on an educational training programme. You are not applying for a specific programme, rotation or post.  If you are successful at interview, you will be allocated to the most appropriate programme based on your selection score and programme availability. Your programme preferences will be taken into consideration wherever possible. You will receive confirmation of your placement and a contract of employment will be issued by the employing organisation, subject to satisfactory pre-placement checks.
Deferral of Start Date
Applicants can only defer the start of their specialty training programmes on statutory grounds such as personal ill health or maternity leave. Commencement cannot be deferred for reasons such as research, except in the case of candidates who have accepted a GP Post (subject to approval). Applicants who have had a period of ill health or maternity during the training programme from which they are applying will be permitted to defer their entry to specialty training by the same period of time. Tier 2 visa applicants wishing to defer should also discuss this with the appropriate Tier 2 sponsor to ensure they are able to do so under current immigration rules. Applicants must complete the form below and forward it to gpspecialtytraining.nimdta@hscni.net or specialty.nimdta@hscni.net as soon as possible after acceptance of post. 2021 Application for Deferral of Commencement of Specialty Training for Hospital Specialty Training applications, NIMDTA will seek support from the appropriate Head of School and Training Programme Director. All applications will be considered by the relevant Head of Department and applicants will be advised by email of the outcome. Delay Policy – Covid 19 Related Requests
Special Circumstances
Allocation of placements will take place on completion of the recruitment process. If you have special circumstances which need to be considered when allocating your placement, please complete the appropriate documentation in the ‘Special Circumstances – Guidance for Specialty Trainees’ which can be found here.
Complaints Process
It is inevitable that some applicants will be disappointed by the outcome for the recruitment process as it is a competitive one. A complaints process is an essential safeguard against unfairness. The complaints process for 2021 recruitment appears below:

•National Complaints Policy – MDRS Complaints Policy 2021

If an applicant has concerns or complaints about their interview process, they should raise this immediately with the Recruitment Lead before leaving the interview venue. The Recruitment Lead will then complete this form

Trust Information
Information regarding working patterns, detailed job descriptions, salary scales and Terms and Conditions of Employment for Specialty Training Doctors will be available on the Trust websites. Our Trust HR Information page contains details of forms which must be downloaded and completed for commencement of your placement, and also details the documentation you are required to supply on our first day.
Code of Practice - Provision of Information for Postgraduate Medical Training
Doctors in training require details about the programmes and posts they are applying for, where they will be working and their conditions of employment. This Code of Practice lays out the agreed set of information that Deaneries and employing Trusts should provide to doctors in training at each stage of the recruitment process.

View Information for Newly Appointed Doctors in Training.  If you have any questions regarding the information above, please contact specialty.nimdta@hscni.net.