Trust HR Information

Immediate Requirements

Please download and complete the Acceptance of Placement Form below:


Acceptance of Placement Form 33.69 KB 1744 downloads

In addition to the form above, there are also a number of forms which MUST be downloaded from this website, completed and returned immediately to the appropriate Trust HR Department (contact details attached see bottom of this page) / Medical Administrator (as appropriate), along with other vital documentation. The Belfast Trust process differs please see below.

Forms to Download for all Trusts in Northern Ireland except the Belfast Trust
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    Personal Information Form 56.95 KB 664 downloads

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    Bank Details Form 294.26 KB 596 downloads

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    Fitness to Practice Declaration 14.67 KB 528 downloads

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    Starter Checklist 392.67 KB 592 downloads

  5. HSC Pension Scheme – Please note: You will now be automatically enrolled into the Pension Scheme as of your start date.  If you do not wish to pay into the pension you can opt out by logging onto the HSC Pensions website at and download the appropriate form.  Please return this form to the Trust Salaries & Wages Department.
Belfast HSC Trust Information
The Belfast Trust has just embarked on a new on boarding system which will give guidance on all Changeover queries.   An email will be sent to you from Postgraduate Education with a link to the new system, if you haven’t received this link within 2 weeks of your posting being confirmed please contact Medical HR via email

Northern HSC Trust Information
Northern HSC Trust are holding a Welcome Evening on Thursday 30 January 2020  for doctors in training who will be rotating there in February 2020.  Please see below for further details:

Contact details for the Medical Administrators for each specialty can be found below:


Medical Administration Contacts 138.92 KB 229 downloads


The Medical HR Checklist sets out all the documentation that must be submitted – information should be returned to the relevant Medical Administrator:


Medical HR Checklist 170.23 KB 284 downloads


South Eastern HSC Trust Information
Information specific to South Eastern HSC Trust is now available from their website.  There you will find important information regarding induction and payroll.

Southern HSC Trust Information
Please view the Southern HSC Trust Rotational Doctors Web Portal:

Here you will find all the necessary information to ensure your transition into the Southern Trust is as smooth as possible. It will also provide you with the required information for Induction.  This web portal link, including the password to access it, will be emailed to you from the Trust Medical Staffing Department.  However if you have not received this, please contact 028 3756 0106.

Information specific to Southern HSC Trust is also available below:


SHSCT Contractual Information 1.08 MB 245 downloads


FAQs - February 2021 394.22 KB 130 downloads


Western HSC Trust Information
Information specific to Western HSC Trust is now available HERE.

The Trust request that the following additional forms are completed together with those in the “Forms to Download” section above:


WHSCT FAQ's 87.77 KB 72 downloads


Other supporting documentation to be attached with the above forms
  1. PASSPORT:  1 copy of photo page
  2. GMC/GDC CERTIFICATE:  Original/Renewal 1 copy
  3. EVIDENCE OF YOUR NATIONAL INSURANCE NUMBER: 1 copy of any of the following:  P45, P60, NI card (If you do not have a NI number, you need to contact your Jobs & Benefits Office without delay).
  4. EVIDENCE OF PREVIOUS SERVICE:  1 copy of your most recent payslip/staff transfer form
  5. IF APPLICABLE: EVIDENCE OF RIGHT TO WORK IN THE UK:  e.g. 1 copy of Visa Stamp on your passport & copy of HSMP letter, Workers Registration Scheme.  It is essential these forms are completed and returned IMMEDIATELY (WITH THE OTHER SUPPORTING DOCUMENTATION) to ensure that the administration arrangements for your pay are completed.  Failure to do so will result in you not being paid on time.

What you must bring to HR on your first day

**Please note that if you are starting with Belfast HSC Trust you must comply with the deadlines on their website.** **New starts with South Eastern HSC Trust must comply with their deadlines and requirements – available HERE.** **New starts with Southern HSC Trust must comply with their deadlines and requirements**

Please bring the ORIGINALS of these documents on your first day:

  • EVIDENCE OF YOUR NATIONAL INSURANCE NUMBER: e.g. P45, P60, NI Card (If you do not have a NI number, you need to contact your Jobs & Benefits Office without delay)
  • EVIDENCE OF PREVIOUS SERVICE: e.g. Most recent payslip/Staff Transfer Form
  • IF APPLICABLE: EVIDENCE OF RIGHT TO WORK IN THE UK: e.g. Visa Stamp & HSMP Letter, Workers Registration Scheme
  • ORIGINAL P45: This should be sent to you by Payroll in your previous employment

For full details on where to go on your first day, please refer to individual Trust internet websites or contact the relevant Medical HR Team.


If so, please contact the relevant Medical HR Team – for clarification on which HR team deals with individual hospitals please see below:


Medical HR Trust Contacts 45.00 KB 1099 downloads

To download a map of the HSC Trusts in Northern Ireland please click below:

HSC Trust Map 200.93 KB 237 downloads